Information for Staff

This section of the EMS website is aimed at Teachers working for Ealing Music Service.

EMS Teaching Rules, Regulations, etc.

The teacher’s hand book – Starting on the Right Note – details everything EMS teachers need to know about how the service runs and their obligations; including absence, pay, reports and safeguarding.

Submission Checklist

The following provides a checklist of all information / data that EMS requires teachers to submit by certain dates. The EMS Leadership Team will monitor, and report to the head of service, the submission of this information / data on a termly basis.

Term Dates

Change or Cancellation of Contact Hours

If a teacher or school need to inform EMS of change of contact day or time, change of contact hours, School cancellation of provision or a teacher wishes to resign, the following deadlines apply:
Tutors and schools must submit EMS102 ‘Change of Provision Request’ form which must be signed by tutor and Head teacher, before the last week of the half term before the change of provision, giving a half term’s notice:

Date of Change –
(start of)
Deadline for receipt of EMS102 Change of Provision Request (signed by Head teacher & EMS Tutor)
Autumn 2018 21 May 2018
Spring 2019 22 October 2018
Summer 2019 11 February 2019
Autumn 2019 20 May 2019
Spring 2020 14 October 2019
Summer 2020  10 February 2020


Change of teaching day (starting January 2018 Deadline for notification: 16 October 2017

Cancellation of provision (effective Summer 2018) Deadline for notification: 5 February 2018

Tutor resignation (not returning in Autumn 2018) Deadline for notification: 21 May 2018

Tutor Finances

Teacher pay is calculated using information received on form EMS202 (Timetable Confirmation). This form shows the hours/days/weeks taught for each teacher and should be received by the EMS office by the end of September each year. The form must be signed by each school teachers attend as a confirmation that each school is aware of when each teacher will be attend each school. It is each teacher’s responsibility to ensure this form is filled in and returned on time.

Access to iTrent

Use the following link to access “iTrent“:

Your username is your seven digit employee number and password is “Lbe” followed by your date of birth expressed in the format DDMMYY eg if your birthday is 15 June 1978, please enter Lbe150678
Click on the ‘Payroll’ tab and then ‘Payslips’.

If you experience any difficulty you may contact the iTrent Support Team by dialing 020 8825 9000 and then selecting options 3 (HR Shared Services Centre), 2 (Non-schools Enquiries) and then 4 (iTrent Support Team) who will be happy to give you support over the phone.

Further instructions can be found in Paragraph 9.3 of Starting on the Right Note.

Payroll Deadlines

Any extra payments, in addition to teacher’s weekly pay, must be claimed for on one of the following forms:

EMS203e for non-teaching activity

EMS103e – for ad-hoc extra teaching (School must sign)

EMS102e – for a permanent change to a teacher’s weekly hours (School must sign)

The above forms will be processed via payroll on the first of each month

Teaching Risk Assessment

The following Peripatetic Teaching Risk Assessment should be read and understood by all EMS teachers prior to teaching on behalf of EMS:

Peripatetic Teaching Risk Assessment

Noise – Don’t risk your hearing

Teaching music in any context can be a noisy business. For more information on how to minimise exposure to high levels of noise, try these very useful websites:


Please go to our Ensembles section for more information about ensembles your pupils may be able to join.


Please go to our Exams section for more information

Awards & Scholarships

Please go to our Awards section for more information

Charanga Musical School programme

Charanga is a modern, exciting, digital resource for instrumental and music curriculum teachers. To see more, click here.
If EMS teachers would like an account, please contact Sam Spence.

Continuing Professional Development (CPD)

All EMS teachers are expected to attend Teacher Training (TT) every term.

Please go to our CPD section for more information on teacher training opportunities


EMS201: Starting on the Right Note

EMS202: Timetable Confirmation (PDF)

Instructions for completing EMS202

EMS203: Non-Teaching Claim Form

EMS204: Tutor Availability

EMS205: Small group pupil register – pdf EMS205 word EMS205

EMS206; Spark! pupil register – pdf EMS206 word EMS206

EMS207: Ensemble Register – pdf EMS207 word EMS207

Planning & Recordng: EMS208, EMS208b, EMS209, EMS209a EMS210 – zipped PDF&word EMS208/8b/9/9a/10

EMS221: Staff Exit Questionnaire

EMS222: Tutor Leaving Form

Ealing Designated Teachers for Child Protection

Ealing Schools Contact list LINK to EGfL

EMS405: Instrument Repair Slip

Spark! Whole Class Report Template ( click here for an example)

Small Group Report Template

Report Entry Form 2016 (Excel)

EMS701 EMS Contact Details – Ideal to pin on a wall!

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